Town of Waterville
Council Minutes
NOVEMBER 1, 2010
Regular meeting was called to order by Mayor Royal J. DeVaney at 7:33 p.m. All Councilmembers were present. A moment of silence was observed followed by The Pledge of Allegiance.
• Minutes of the October 18, 2010 regular Council meeting were approved on a motion from Councilmember Snyder and seconded by Councilmember Koenig. Unanimously approved.
• October 2010 Payroll for $24,603.58 (Wts. #5258 – 5273) and Accounts Payable for $32,891.61 (Wts. #13122 – 13141) were approved for payment on a motion by Olin and seconded by Hawks. Unanimously approved.
POLICING REPORT / HUMANE SOCIETY REPORT
No Policing Report.
No Humane Society Report.
WATER PROJECT UPDATE
Jesse Cowger, P. E. – Varela & Associates, Inc. – Mapping Water System
Jesse Cowger, Project Engineer from Varela & Associates, Inc., presented two options for mapping the Town’s water system, with costs directly correlated to the level of detail of the maps. Cowger explained that due to construction and engineering costs coming in under budget for the water project, $41,954.22 of USDA grant funds are remaining.
Rose Running, USDA Community Specialist, and Dave Dunnell, USDA State Engineer, have approved mapping the Town’s water system as an eligible cost for grant funding.
Utility Superintendent Marty Ramin recommended Council opt for the more detailed mapping package to insure that future utility crew employees would be able to readily locate any component of the Town’s water infrastructure.
Cowger estimated that the more detailed option would cost the Town no more than $14,978.00.
• Snyder moved to approve mapping the Town water system with level of detail as recommended by Ramin for no more than $14,978.00, and for Varela to include an electronic copy of the system via CD’s, with a second from Olin. Unanimous vote.
Engineering Services Agreement Amendment #7
• Council unanimously approved a motion by Snyder to accept “Engineering Services Agreement Amendment #7” from Varela & Associates, Inc. to map the Town water system, with a second from Olin.
PUBLIC HEARINGS/ORDINANCES/RESOLUTIONS
Public Hearing: Ad Valorem Tax, Monday, November 1, 2010, Town Hall, 7:30 p.m.
Mayor DeVaney opened the public hearing at 8:12 p.m.
No public comment.
Mayor DeVaney closed the public hearing at 8:14 p.m.
Ordinance #10-718: Ad Valorem Tax for 2011 Budget
• Councilmember Olin moved to adopt Ordinance #10-718 which allows an additional 1% increase of property tax revenue for the 2011 budget over the regular 2010 regular tax levy. Hawks seconded. Roll Call: Hawks – Aye. Olin – Aye. Snyder – Aye. Koenig – Aye. Unanimous vote.
Public Hearing Set for the 2011 Final Budget , November 15, 2010, Town Hall, 7:30 p.m.
Set Public Hearing for December 6, 2010, Town Hall, 7:30 p.m. for: Water Use Efficiency Forum and 2010 Budget Amendments
• Koenig moved to set a public hearing for December 6, 2010 at Town Hall, 7:30 p.m. to hear public comment on a water use efficiency plan and amendments to the 2010 budget. Snyder seconded. Unanimous vote.
WASTEWATER PROJECT – ERIC SMITH, P.E. – ERLANDSEN
Eric Smith, Project Engineer from Erlandsen, presented an “Agreement for Professional Services” for engineering services for the new wastewater project.
Attorney Steve Smith suggested to Council that the agreement be modified to include Anderson Perry as consultants rather than sub-consultants for the project to avoid additional mark-up costs by Erlandsen.
Eric Smith agreed to change the language of the agreement to include Anderson Perry as engineers for the new wastewater project. Smith also informed Council that he would be meeting with them monthly to provide project updates.
Smith relayed that agencies participating in the recent IACC Funding Conference held in Wenatchee were giving funding priority to construction rather than planning of infrastructure projects.
2010 IACC FUNDING CONFERENCE
Councilmembers Hawks and Koenig reported attending a Community Development Block Grant (CDBG) workshop and learned the agency gave high priority to funding water and sewer projects.
Clerk-Treasurer Marsha Peterson commented on the Department of Ecology Funding Application Tune-Up workshop, adding that agency representatives were quite helpful in assisting attendees with any application questions.
2011 TOWN OF WATERVILLE LEGAL HOLIDAYS
• Council voted unanimously to adopt the schedule of 2011 Holidays on a motion by Koenig and a second by Snyder.
The dates for 2011 Town of Waterville Legal Holidays are as follows:
New Year’s Day Friday, December 31, 2010
Birthday of Martin Luther King, Jr. Monday, January 17, 2011
Washington’s Birthday Monday, February 21, 2011
Memorial Day Monday, May 30, 2011
Independence Day Monday, July 4, 2011
Labor Day Monday, September 5, 2011
Veterans Day Friday, November 11, 2011
Thanksgiving Day Thursday, November 24, 2011
Day after Thanksgiving Friday, November 25, 2011
Christmas Day Monday, December 26, 2011
DANNY HAMILTON – HORSES ON MAIN STREET FOR THE CHRISTMAS TREE LIGHTING CEREMONY
No action. Mr. Hamilton not present.
COMMITTEE REPORTS
Wayne Hawks, Link Board Representative, reported that the Link Board is facing a $1.8 million shortfall. It was suggested that the shortfall be met with an additional .2% excise tax increase. Commissioner Mary Hunt voiced opposition to such a measure as being financially burdensome to the residents of Douglas County. Hawks added that budget cuts could force Link to discontinue service to Waterville.
Delivery of the new electric busses has been delayed due to problems with the batteries.
MAYOR’S REPORT
……To date, no applications have been received for Council Position #5.
…… Mayor DeVaney thanked the following volunteers for their help during the Fall Brush Clean-Up Day held Saturday, October 23rd: Ed & Linda Daling, Eileen Bone, Bob Borders, Ken Borders, Amon Vickery, Gert Snyder, Bob Jones, Roi Deich, Marsha Peterson. The Mayor stated that only nine people participated in the event.
……Mayor DeVaney reminded registered voters to vote in the upcoming General Election, Tuesday, November 2, 2010.
…… Town Hall will be closed Thursday, November 11, 2010, for Veteran’s Day.
…… The Badger Mt. Ski Gala will be held at NCW Fairgrounds, Community Hall, Saturday, November 20, 2010, 5:00 p.m. Tickets may be purchased at Town Hall for $20.00 per person.
…… P. E. O. Bake Sale will be held at Town Hall, Monday, November 22, 2010, 9:00 a.m. – 1:00 p.m.
• The meeting was adjourned at 8:47 p. m. on a motion from Olin and a second from Koenig. Unanimous vote.
